2015 Annual Meeting

Lexington, KY, May 6-9, 2015

On-Site Registration Click Here

Welcome to the 2015 MAC Annual Meeting in Lexington, Kentucky! The Hilton Lexington/Downtown will be the site of the May 6-9, 2015 meeting. Overlooking Triangle Park and Rupp Arena, and this landmark Lexington hotel is central to scores of exciting restaurants, shopping, museums, and entertainment venues. The program will include a variety of workshops, sessions, tours, and other opportunities for networking and education.

Click here to view the 2015 Conference Program!

The MAC 2015 Annual Meeting Sched is now live and can be accessed at this url: https://mac2015a.sched.org/

To complete the online evaluation form for MAC 2015 sessions, please click here.

Hilton Lexington/Downtown
369 West Vine Street,
Lexington, Kentucky 40507
Tel: 859-231-9000
Fax: 859-281-3737

Please reserve your hotel room at the Hilton Lexington/Downtown at http://www.hilton.com/en/hi/groups/personalized/L/LEXDTHF-MWARCH-20150505/index.jhtml?WT.mc_id=POG  or by calling 859-231-9000. Be sure to indicate that you are attending the MAC Conference to receive our discounted room rates! The MAC room rate is $139 per night (single or double), plus 13.4%  percent state and local taxes. These discounted rates are available until April 15, or until the block has sold out.

The Hilton offers a location central to numerous restaurants, museums, and other cultural attractions. The hotel is located at 369 West Vine Street, Lexington, Kentucky 40507. Guests staying at the hotel will receive free wi-fi in their rooms, and self-parking for overnight guests is complimentary. The hotel has a heated indoor pool and whirlpool, a fitness center, and a 24-hour business center, among other amenities. Meeting rooms will all be on one floor to help create an intimate and easily navigable conference experience.

HOTEL UPDATE: The Hilton Lexington/Downtown, our host hotel, is now fully booked. A limited number of rooms is available at the conference rate at the Holiday Inn Express, about two miles from the conference site. Go to http://ichotelsgroup.com/redirect?path=rates&brandCode=EX®ionCode=1&localeCode=en&GPC=MAC&hotelCode=LEXKY&_PMID=99801505 to reserve a room. In addition, the following area hotels may have rooms available but not at the conference rate. Please check back at this site for possible updates.

University Inn Hotel-Suites

1229 S Limestone

Lexington, KY 40503


(859) 278-6625

1.8 miles


Country Inn & Suites By Carlson, Lexington, KY

2297 Executive Dr

Lexington, KY 40505


(859) 299-8844

4.4 miles


Baymont Inn & Suites Lexington

2221 Elkhorn Rd

Lexington, KY 40505


(859) 293-0047

4.9 miles


Super 8 Lexington Winchester Rd

2351 Buena Vista Rd

Lexington, KY 40505


(859) 299-6241

4.8 miles


Courtyard Lexington North

775 Newtown Ct

Lexington, KY 40511


(859) 253-4646

2.5 miles


Hampton Inn Lexington South-Keeneland/Airport

3060 Lakecrest Cir

Lexington, KY 40513


(859) 223-0088

4.3 miles


Hilton at Lexington Green

245 Lexington Green Circle

Lexington, KY 40503-3309


(859) 271-4000


Getting to Lexington is easy! Centrally located at the intersection of Interstates 75 and 64, Lexington is within a day’s drive of two-thirds of the nation's population. For attendees flying in, Blue Grass Airport (LEX) offers nonstop service to 15 destinations and service by seven of the nation’s top airlines, including American Eagle, Delta, United, and US Air. The Hilton provides shuttle service to and from the airport. There is also Greyhound bus service to Lexington from multiple destinations. The bus station is located about 3 miles north of the hotel.  Please consult the travel information page in the program for more details, and see more instructions online at:http://www.visitlex.com/about/maps-directions/driving/.


Registration Information

MAC members can register via credit card online or by check via mail. Registration is available for MAC members at $90, non–MAC members at $100, and students at $55. For your convenience, the registration desk at the Hilton Lexington/Downtown will be open on Wednesday, May 6, from 3:00 p.m. to 6:00 p.m.; Thursday and Friday, May 7 and 8, from 7:00 a.m. to 5:00 p.m.; and Saturday, May 9, from 7:30 a.m. to noon.

Click here to register!

Please contact [email protected] if you have any questions.

To receive a full refund for Annual Meeting registration, individuals must submit a written request postmarked or e-mailed by the advance registration date. No refunds will be given after the advance registration date; no exceptions. Refunds for tours will be granted if the tour does not reach the minimum number of participants.

 Vendor Fair and Breaks

Join your colleagues for refreshments and conversation during the scheduled breaks between sessions. You’ll have opportunities to meet with a variety of archival suppliers and learn about their products and services during the vendor fair to be held Friday from 8:30 a.m. to 3:30 p.m.


Please click here for the full list of sponsors.


Special Events

Thursday, May 7

6:00 p.m.–8:00 p.m.

Opening Reception: The Carrick House

The Carrick House, located along downtown Lexington’s historic Third Street corridor, will be the site of the opening reception. With a glass-domed atrium, 40-foot waterfall, and outdoor patio, the Carrick House will be a perfect venue for relaxing and mingling. You will enjoy delectable Kentucky-inspired food in a beautiful historic home, a vintage-inspired photo booth, and square dancing to a live band called the Goodbye Girls—a group of Kentucky women who sing like birds and play like angels.

Special tables will be reserved at the Thursday night reception for new members/MAC pals to meet and network.

Friday, May 8

1:00 p.m.–5:00 p.m.


Saturday, May 9

8:30 a.m.–noon

Graduate Student and New Professional Poster Sessions

This year’s poster sessions will offer you the opportunity to see projects and research conducted by our next generation of archivists. Students and new professionals will be on hand to discuss their work during the Friday afternoon and Saturday morning breaks.

Friday, May 8

5:30 p.m.–7:00 p.m.

MAC Happy Hour: Bourbon Tasting and Documentary : ArtsPlace

Representatives from the Kentucky Distillers Association will lead MAC members in a Kentucky bourbon tasting. A screening of Kentucky Bourbon Tales: Distilling the Family Business, An Oral History of Kentucky’s Signature Bourbon Industry will follow the tasting.



Buffalo Trace Distillery and Horse Farm Countryside

Thursday, May 7, 8:30 a.m.–12:30 p.m.

Bus + walking tour/maximum attendance: 55

Depart at 8:30 a.m. from the Hilton Lobby, return by 12:30 p.m.

Fee: free

Get an up-close and personal look at two of Kentucky’s time-honored traditions: horses and bourbon. The trip will start with a guided bus tour of the stunningly beautiful bluegrass countryside and horse farms that surround Lexington. A walking tour of the historic Buffalo Trace Distillery in Frankfort, Kentucky, will follow. You will learn about the 200-plus-year-old distilling process from fermentation of the grains to aging in barrels to bottling. The bus will begin loading shortly after 8:00 a.m.


Transylvania University Special Collections and Monroe Moosnick Medical and Science Museum

Thursday, May 7, 9:15 a.m.–11:45 p.m.

Walking tour/maximum attendance: 15

Depart at 9:15 a.m. from the Hilton Lobby, return by 11:45 a.m.

Fee: free

Established in 1780, Transylvania University houses a substantial collection of nineteenth century medical theses, rare natural history books, and the renowned Doris Ulmann photographs. The medical and science museum displays a portion of the university’s extensive holdings of nineteenth-century science artifacts and anatomical models, originally used for educational purposes. The tour includes the 14-inch-diameter hairball from the stomach of a buffalo given to the school by George Rogers Clark Todd, the youngest brother of Mary Todd Lincoln, when he graduated from the medical program.

 Downtown Lexington African American History from 1779 to 1901

Thursday, May 7, 9:00 a.m.–11:30 p.m.

Walking tour/maximum attendance: 25

Depart at 9:00 a.m. from the Hilton lobby, return by 11:30 a.m.

Fee: $5 per person

Archival records reveal that African Americans, both enslaved and free, lived in homes in a three-block area of downtown Lexington. They contributed significantly to the growth of a pioneer town that became known as the “Athens of the West.” The tour covers the slave auction block at Cheapside; Charlotte Dupuy, who sued Henry Clay for her freedom; Frances Peters, who chronicled life during the Civil War; Lewis Hayden, an escaped slave; and Mary Todd, who would become a first lady. You’ll see a hotel once operated by a free black man, the homes of Union and Confederate supporters, the law office of Henry Clay, and two of the oldest churches in the area: First Presbyterian and St. Paul African Methodist Episcopal. Historian Yvonne Giles will lead the tour.

 Berea College Special Collections & Archives

Thursday, May 7, 8:15 a.m.–1:30 p.m.

Bus and walking tour/maximum attendance: 30

Depart at 8:15 a.m. from the Hilton lobby, return by 1:30 p.m.

Fee: free

Berea College is known for its commitment to interracial co-education and service to the Appalachian Region. The town of Berea is the “Folk Arts and Crafts Capital of Kentucky—Where Art’s Alive,” hosting the headquarters of the Kentucky Guild of Artists and Craftsmen (50 years old in 2011) and the Kentucky Artisan Center, along with a colony of studio artists. In addition, Berea College has its own arts and crafts student and faculty store.


8:15 a.m.: Bus pickup at hotel

9:15 a.m.–10:45 a.m.: Tour of Berea College Special Collections & Archives with Rachel Vagts

10:45a.m.–12:15 p.m.: Sightseeing and lunch on your own (there are at least four restaurants right by campus, including the historic Boone Tavern)

12:15 p.m.: Bus pickup

 More to See and Do

There’s much more to Lexington than horses and distilleries, although they are reason enough to visit the heart of the Bluegrass. The vibrant downtown district boasts numerous museums and cultural heritage sites that document Lexington’s diverse and storied past. From the hotel, you can stroll through the historic campus of Transylvania University (established in 1780) and Gratz Park, where Lexington’s original Carnegie public library resides, to Cheapside, a slave auction and abolitionist speech site near the Old Fayette County Courthouse. The conference hotel, the Hilton Lexington/Downtown, overlooks Triangle Park and Rupp Arena. This landmark Lexington hotel is central to scores of exciting restaurants, shopping, museums, and entertainment venues and is connected by a pedway to the Lexington Convention Center.

Take advantage of Lexington’s free downtown trolley service, COLT. Midday throughout the week, hop on and off the city’s new diesel/electric hybrid trolleys, at no cost. On weekends, the trolleys are a great way to enjoy Lexington’s nightlife. Visit http://www.lextran.com/route-maps/colt-trolley for more details.

For more information on what to do and see while in Lexington, visit www.visitlex.com or http://www.bluegrasskentucky.com/. If you want to explore downtown Lexington, check out the free LexWalk Audio Tour iPhone App. When you are in town, stop by the Lexington Visitors Center, only a block from the hotel, to research your options and take your picture with a life-sized blue horse!