2014 Annual Meeting

Kansas City, MO, April 24-26, 2014

Meeting Information

Welcome to the 2014 MAC Annual Meeting in Kansas City, Missouri! This meeting will be held April 24-26 at the Westin Crown Center Hotel, located in midtown Kansas City, MO. The Westin is within walking distance of numerous attractions with many others a short drive or bus ride away. The program will include a variety of workshops, sessions, tours and other opportunities for networking and education.

Click here to view the 2014 Conference Program!

Westin Crown Center
1 East Pershing Road
Kansas City, MO 64108

Please reserve your hotel room at the Westin Crown Center Hotel at https://www.starwoodmeeting.com/Book/midwestarchives or by calling (888) 627-8538. Be sure to indicate that you are attending the MAC Conference to receive our discounted room rates! The MAC room rate is $149.00 per night (single or double), $169.00 per night (triple), $189.00 per night (quad), plus 15.35 percent state and local taxes, and the Kansas City Development fee of $1.73 per night (includes tax). These discounted rates are available until April 1, 2014.

The hotel is located at 1 East Pershing Road. Kansas City, MO 64108. Guest room Internet access is $9.95 a day, however, Internet in the hotel lobby is complimentary. MAC conference attendees have complimentary access to the Westin's health club. Parking fees are $16 per day for self-parking, and $22 per day for valet parking.

A limited number of Club Level rooms are available at the rate of $179 per night. For a $30.00 upgrade to the Club Level Floor, guests will be allowed access into the Club Lounge. The lounge is open Monday through Friday in the morning from 6:00 am to 8:30 am where a Continental Breakfast is served. It is also opened in the evening on Sunday through Thursday from 5:30 pm to 8:30 pm where appetizers and beverages are served.

Westin Crown Center Hotel offers a "Green Choice" program in which out attendees may choose to participate. All rooms are furnished with a "Green Choice" card. Individuals are to place this card outside their door by 2:00 am the night prior to inform us that they do not want their rooms serviced. Housekeeping will not enter their room to service or replace any items. If they select this option, they will be awarded a $5.00 food and beverage coupon or 500 Starwood Preferred Guest Points. The Make a "Green Choice" program is not valid the night before departure.

Registration Information

On-site Registration

Registration from March 21 through April 15, and in person at the meeting, is $90 for MAC members, $100 for non MAC members, and $55 for students. After April 15, attendees should register onsite.

For your convenience, the registration desk at the Westin Crown Center will be open on Wednesday, April 23, from 3:00-6:00 pm, Thursday and Friday, April 24 and 25 from 7:00 am-5:00 pm, and on Saturday, April 26, from 7:30 am-noon.

Please contact [email protected] if you have any questions.

There are no refunds for registration for the conference or workshops. Refunds for tours will be granted if the tour does not reach the minimum number of participants.

Vendor Fair and Breaks

Join your colleagues for refreshments and conversation during the scheduled breaks between sessions. You'll have opportunities to meet with a variety of archival suppliers and learn about their products and services during the vendor fair to be held Thursday afternoon from 1:00-5:00 p.m. and Friday from 8:30 -3:30 p.m.


Please click here for the full list of sponsors.

Special Events

Thursday, April 24 6:00PM-8:00PM

Opening Reception

American Jazz Museum & Negro Leagues Museum

Join MAC for an unforgettable evening of food, drink, music, and baseball in the heart of the Historic 18th & Vine district. Opened in 1997, the American Jazz Museum features one-of-a-kind exhibit spaces and stunning jazz film collections. You'll also enjoy taking in the rich history of African-American Baseball in the adjacent Negro Leagues Museum.

Thursday, April 24, 8:00PM-10:00PM

MAC After Hours

For those that wish to swing late into the evening, the adjoining Blue Room - "Where great jazz lives" - will feature world-class live music and the requisite libations (don't worry, we'll cover your transportation home!)

FRIDAY, April 25, 3:30 pm-5:00 pm

MAC Members' Meeting

Catch up on what has been going on with MAC over the past year and learn about future plans for the organization during MAC President Amy Cooper Cary's annual "State of MAC" address. You will also learn about upcoming meetings in Urbana-Champaign, Illinois, and Lexington, Kentucky.

FRIDAY, April 25, 6:00 pm-8:00 pm

Restaurant Tours

Join local archivists as we visit several of Kansas City's notable dining establishments. Sign-up sheets will be posted near the registration area on Wednesday, Thursday, and Friday. Groups will meet in the hotel lobby at 5:45 pm.

FRIDAY, April 25, 6:00 pm-8:00 pm

Lone Arrangers' social

Join your fellow Lone Arrangers-colleagues who are the sole archivist in their organization-for an opportunity to share ideas, see old friends, and make new ones. The Lone Arrangers will get together for an evening of camaraderie and good food. The group will meet in the hotel lobby at 5:45 pm before departing for one of Kansas City's great restaurants. Watch the 2014 Kansas City meeting blog for current information. Please remember to check the "Lone Arrangers' Social" on the registration checklist if you are planning to attend.


Thursday, April 24, 2014

Marr Sound Archives and LaBudde Special Collections/Linda Hall Library Tour

Bus tour--8:30 AM departure-11:30 AM return

Fee: $10.00

Explore three world-class archives in the heart of Kansas City! The University of Missouri-Kansas City's LaBudde Special Collections (http://library.umkc.edu/spec-col-home) rare book room, focusing on Western Americana, and manuscript archives, strong in music, women's and gender studies, and popular culture, attract scholars from around the world. Marr Sound Archives (http://library.umkc.edu/marr) is home to over 350,000 sound recordings of all types of music, historic voices, and vintage radio programs, under the direction of conference plenary speaker Chuck Haddix. The privately-funded Linda Hall Library is the world's foremost independent research library devoted to science, engineering and technology. The History of Science Collection rare book room holds printed books from the 15th Century to the present.

Missouri Valley Special Collections/Black Archives of Mid-America

Bus tour--8:30 AM departure-11:30 AM return

Fee: $10.00

From frontier trails and the Civil War to the Pendergast political machine, Kansas City Public Library's Missouri Valley Special Collections (http://www.kchistory.org/index.php) holds local history and genealogy resources pertinent to the Kansas City region. Come peruse photographs, letters, and memorabilia, housed in a restored bank building in downtown KC! Then explore Kansas City jazz and the history of civil rights at the Black Archives of Mid-America, a center for learning and research into the African American experience in Missouri, Kansas, Iowa, Oklahoma and the Midwest at large.

Federal Reserve Bank Money Museum/National World War I Museum

Fee: $14.00, $12.00 Senior (Admission to WWI Museum)

Walking tour-8:15 AM departure.

Admission is free at the Money Museum (http://www.kc.frb.org/moneymuseum/includes/), where you will enjoy interactive exhibits, see millions of dollars in the region's largest cash fault, and design your own digital currency. Open at 8:30 AM, the Money Museum is located just .6 miles from the conference hotel. Then stroll on over to the National World War I Museum (http://theworldwar.org/), open at 10 AM, with a two-day admission charge of $14 for adults and $12 for seniors (65+). Visit exhibits interpreting the history of World War I, and visit the Research Center, home to 75,000 documents and artifacts and 8000 books. Then take a ride to the top of Liberty Memorial for a breathtaking view of Kansas City!

More to See and Do

For more information on the conference and things to do in Kansas City, check out the Local Arrangements Committee’s blog: http://2014mac.wordpress.com