Call for MAC Poster Presentations

The Midwest Archives Conference will convene for its annual meeting May 6-9, 2020, in Des Moines, Iowa.

Poster Proposals:
The 2020 Program Committee invites poster proposal submissions on all aspects of archival practice and research, as well as from allied and related fields. Proposals are due January 17, 2020. 


Proposal Evaluation:
The Program Committee will evaluate all proposals submitted by the deadline; up to 15 posters will be selected to be shown at the annual meeting. Proposals will be evaluated in two ways:
Merit and clarity of the 250-word abstract; and completeness of the proposal, particularly having well-developed content to understand all relevant aspects of the topic. Individuals with proposals chosen for inclusion in the MAC 2020 Annual Meeting will be notified in February 2020.

To submit a proposal, please fill out the Google Form (https://forms.gle/R4JNUHn6m9fX4CyD9). The deadline for submitting poster proposals for the 2020 MAC Annual Meeting is January 17, 2020

Note about Pop-Up Sessions (New this year!):
Please note that for the 2020 annual meeting, there will also be an opportunity to submit a 45-minute pop-up session proposal. Members will get to vote to decide whether they will see these sessions in Des Moines!  You are welcome to submit both a poster and pop-up session on the same topic. However, you may be asked to choose to present in one format or the other in order to maximize the number of presenters at the 2020 meeting and allow more opportunities for presenters.

We look forward to seeing you in Des Moines!


Poster Prizes:
Prizes, to be determined, will be awarded for posters based on the following criteria: 

  • Originality

  • Relation to Meeting Theme

  • Creativity Displayed in the Poster. 


Poster Session Tips:
Poster sessions are a means to communicate and exchange ideas, programs, research, and projects to fellow MAC meeting attendees. Poster sessions may present any of the following:

- a description of an innovative archives program

- an examination of a practical, problem-solving endeavor

- an explanation of a research investigation

- novel archival projects or case studies


Posters typically include pictures, data, graphs, diagrams and narrative text on paper backing that are approximately 36x24  inches. Authors are required to present their posters during scheduled times during the meeting (Friday morning and afternoon breaks). These presentations are more like elevator speeches that summarize the poster content with attendees that stop by the poster to view it and ask questions. Helpful tips on creating posters are available at these links:

- ALA Poster Presentations (at conferences):http://www.ala.org/tools/atoz/poster-presentations

- Penn State University: Designing Communications for a Poster Fairhttp://www.personal.psu.edu/drs18/postershow/

- The Writing Center at UW-Madison: Creating Poster Presentationshttps://writing.wisc.edu/Handbook/PosterPresentations.html

- UNC Grad School Poster and Presentations Resources:http://gradschool.unc.edu/academics/resources/postertips.html

Poster sessions cannot be used to advertise products or to display vendor items. If you are unsure if your proposal qualifies or if you generally have questions about the poster submission process, please email Alison Stankrauff at [email protected] and/or William Modrow at [email protected], 2020 Poster Session Co-Coordinators.


Frequently Asked Questions:

1. Question: Will MAC pay my travel expenses and/or registration fee to attend the annual meeting if I am presenting a poster? 
Answer: No, MAC cannot reimburse you for your travel or conference registration expenses.

2. Question: What if I have a conflict between my poster session presentation time and a meeting?
Answer: At least one author of the poster must be present during the poster sessions. This is the opportunity to give feedback to conference attendees who stop to ask questions. Poster sessions cannot be presented unless at least one author is present during the allotted times.

3. Question: What happens if I have to cancel my poster session because I can't attend the conference?
Answer: Please plan on a backup person who will be able to represent your poster if an emergency arises.

4. Question:  Can I have an internet connection or other electrical support?
Answer: If your poster session includes electrical equipment, you will need to provide your own source of power (e.g., batteries). No electrical support or Internet connections are available in the poster session area. Audio-visual presentations that include sound are not encouraged. These can be very distracting to the other presenters located nearby. If you are able to supply headphones for viewers/listeners, sound is acceptable.

5. Question: What about simultaneous submissions? Can I submit a poster session proposal about a project for which I've also submitted a manuscript for publication in a journal?
Answer: Yes, poster submissions for articles that have been simultaneously submitted for publication are welcomed, as long as you note the simultaneous submission in your abstract. 

IMPORTANT: Please note at the end of your abstract if the project has been submitted to other conferences, for publication in a journal, or has been published or presented before.

6. Question: What is the difference between the MAC Exhibit area and the MAC Poster Session Area?
Answer: The poster session area is expressly not for vendors to display or promote new products, or for organizational displays.